I had a need to export all the emails’ meta data like From, To, Subject, Receive Date from Outlook. Quickly searching on the internet, I found the script at http://superuser.com/questions/816289/exporting-attachment-file-name-email-metadata-from-outlook-to-excel so I quickly created a spreadsheet and exported all the needed information.
I have made following modification to the code
- Commented out exporting email body data as I don’t need it (if you want email body, follow the steps given at the bottom)
- Error thrown when setting up the auto filter
Other than that code worked fine for my need.
Here are the steps
Download Macro Enabled Excel Spreadsheet
If you see the security warning, click on “Enable Macro” button for this spreadsheet to work
You will see the spreadsheet with two tabs. The first tab contains a button. Second tab contains the result.
Click on the “Get Outlook Data” button
It will prompt the user to select the Outlook folder/subfolder from which you want to export the data.
Select the appropriate folder and click “OK”.
Once completed, it will show the message “Completed” and you will get all the data that you need in the “Outlook Results” tab
How to get Email body?
Based on Richard’s comment, I thought it is a good idea to show how to get Email body. Here are the steps.
If the Developer tab is not available in Excel, go to File > Options > Customize Ribbon > Developer > Check it and click OK button
Now go to Developer tab > Visual Basic
On left hand side, double click on “Module1” and on the right hand side, search for the code which is highlighted in the image below
Remove the single quote character that is in the beginning of the line.
Close this main window
Save the Excel spreadsheet
Close the spreadsheet
Open the spreadsheet again and now you can extract first 900 characters of Email body. If you want more, change this limit within the code in the same line.
hi Vishal Monpara
is there any video to understand more this ‘Export Outlook’ please
Hello Mounir,
At this moment, I don’t have any video. You will need to rely on screen shot and steps given on this blog post.
Regards,
Vishal Monpara
Hi Vishal,
Thank you so much for the macro, it helped me very well.
Is there any way to generate the report with the following details,
SrlNo:Sender’s email address :Subject :Received on:Replied on:Follow up completed on: Response time(Minutes):Mail Handler:Folder
Thanks
Hello Dinoop,
You need to make a change in the programming based on your need.
Regards,
Vishal Monpara
Hi , how to give specific folder name . It is giving me error
Hello Jayshree,
You may want to explore programming to check if it is possible or not.
Regards,
Vishal Monpara
How to rectify the Run time error ‘430’ Class does not support automation or does not support expected interface
Hello Roshan,
This is a generic error so it is not possible to find the root cause without getting more details.
Regards,
Vishal Monpara
Hi Vishal,
Can i asked for a copy of the macro file please?
I do want to extract email details including the last date modified for my project. Hopefully, this one could help.
Hi Neil,
Macro is available within Excel file.
Regards,
Vishal Monpara
Hi,
I am trying to use this and I get this erroe message in one of the inboxes
Run Time error 430
and when whowing debug it points at
tempString (i + startRow, 1) = .SenderName
I runs good in other inboxes, but not on this one,
thanks
Hello Alex,
It is difficult to find the root cause but seems like that particular record may not have SenderName. In Debug mode, you can drag yellow marker to skip that record and then you can continue with the rest of the records.
Regards,
Vishal Monpara
can it also be used with shared folders? I have a common mailbox i need to keep track of emails of that.
Hello Sarthak,
I have not tried on shared mailbox folder. Based on the code, I assume that it should work without any issue.
Regards,
Vishal Monpara
this way is not an autamatic way correct? thats mean, do I have to repeat this steps after I got each new email? or for any new email I will got it will automatically updated in the excell sheet?
Hello Moza,
You need to manually run this everytime you want to get an email in Excel sheet.
Regards,
Vishal Monpara
Really Fantastic! How do I run this automatically every day at a scheduled time? that would really help a lot.
Hello Arul,
You need to manually run it.
Regards,
Vishal Monpara
Hi, Vishal it works great. Is it is possible to download the data via date range?
Hello Sagar,
You may change code as per your need.
Regards,
Vishal Monpara
Hi,
Can you tell me how to have the script pull emails with a keyword in the subject line? I want to run this daily, and the subject may contain a date such as 12232019 and I only want to import those emails.
Hello Wigath,
You need to add “if” condition within code to filter out only needed information. If you don’t have programming background, the easiest way is to extract everything and then use Excel Filter get only needed email.
Regards
Vishal Monpara